Constitution of the Louisville American Student Dental Association

Preamble

For purposes deemed wise and good, hereinafter set forth, the Louisville American Student Dental Association hereby established, submitting itself to be governed by, and dedicating itself to uphold, the following constitution.

 

Article I

Name

The government of the students of the University of Louisville, School of Dentistry shall be known as Louisville American Student Dental Association (LASDA), hereafter referred to as this organization or the organization.

 

Article II

Declaration of Purpose

Section 1: Purposes

It shall be the Purpose of LASDA to serve as a body for the promotion and consideration of academic, professional, and extracurricular activities affecting the students and shall provide for the coordination of and communication between the students and other appropriate bodies.

Section 2: Objectives

The objectives of LASDA shall be:

A. To establish and coordinate student activities to serve the professional and social welfare of the student body of the School of Dentistry.
B. Nomination, election and termination of its officers as outlined in Article VII Section 4B.
C. To provide a means for communication among all populations of students at the School of Dentistry
D. To provide for the protection and representation of the student's rights and privileges.
E. To provide a means of communication between students, faculty, staff and the administration in order to help in shaping the goals, policies and procedures of the School of Dentistry.
F. To provide a means of student participation in and communication with the American Student Dental Association (ASDA), American Dental Education Association (ADEA) American Dental Association (ADA) and other national, state and local professional organizations, fraternities and societies.
G. To provide for the education of dental students concerning their rights and responsibilities.
H. To initiate, discuss and provide for the disposition of matters related to students.
I. To act in concert with Medical, Public Health and Nursing senates as Big 4 to provide Health Science Campus representation to the Belknap Campus Student Government Association meetings.

 

Article III

Membership

Section 1: General Membership

            General membership in LASDA shall be available to students in the Dental and Dental Hygiene curriculums and shall be represented by the officers elected each        academic year.

Section 2: Active Membership

A. Active membership in LASDA is available to students of Dentistry, Dental Hygiene, faculty and staff who are in good standing with the organization and has paid their dues.
B. Active membership allows participation in all LASDA-approved activities -
C. In accordance with ASDA policy, members must be a member of the local chapter to apply for membership at the national level.

Section 3: Dues

A. Total dues shall be the sum of National and Local dues.
B. Local dues shall be evaluated and set by the Executive Committee on a yearly basis with approval of the representation.

Section 4: Representatives (Voting Members)

Voting members shall consist of:

A.     LASDA officers:

 

Secretary
Treasurer
Legislative Liaison
Membership Chair
Community Service Chair
Social Chair
Lunch-n-Learn Chair
Historian
Newsletter Chair
Website Chair
Pre-dental Chair
Convention Chair

B.     Each DMD class:

      1. Three (3) Representatives (Lunch-n-Learn Chair, Social Chair, Floater)
      2. President
      3. Vice President
     
In the case that a LASDA elected officer also holds an elected class position, the following
hierarchy will be used to proxy their vote: convention rep, secretary, treasurer, class social chair, class community service. Each class is responsible for submitting proxy before election.

C.     Hygiene classes:

                  1. President
                  2. Vice President

D.     ULSD students serving as ASDA Executive Committee members, Trustees, Editorial Board members, Chairs, National and Regional Legislative Coordinators.                 

 

Section 5: Non-voting members

A.     Members At-Large
B.     DMD student members
C.     DH student members
D.     Recently graduated members

 

Article IV

Officers and Other LASDA positions

Section 1:

The officers of this organization who represent the Executive committee shall consist of a President, President-Elect, Secretary, Treasurer and Legislative Liaison.

Section 2:

The President

A. The President shall be a Dental student who has served the previous academic year as the President-Elect as described in Article VIII, section 2B.

B. The duties of the president shall be:

 

1. To serve as the First Delegate to the American Student Dental Association, Dental Student Council President, Student Government President and to perform all duties outlined in the ASDA Delegate Manual.
2. To officiate at all organization meetings.
3. To act as the official spokesperson of the organization and the student body-at-large.
4. To be responsible for liaison with the administration and faculty of the School of Dentistry, other institutions and the community.
5. To be an ex-officio member of all committees of the organization.
6. To appoint such committees and members-at-large as are required by the needs of the organization.
7. To have charge of the budget of the organization.
8. To have executive decision-making authority in case of an emergency, which may be exercised in a crisis where a meeting of the organization is impossible or impractical.
9. To make legislative and policy decisions on behalf of the organization.

                 

      The following positions will be filled by an active LASDA member and will be voted in as indicated in Article VIII.

 

The President-Elect

The President-Elect shall be elected from the second year dental class. In the event that no second year dental student accepts a nomination, a second nomination process as described in Article VIII, Section 2B shall be extended to first year dental students.

The duties of the President-Elect shall be:

1. To serve as Second Delegate to ASDA, Dental Student Council Vice-President and Student Government Senator.
2. To assist LASDA President with presidential duties as needed.
3. To attend all pertinent meetings or fill in for LASDA President as needed.
4. To take the office of LASDA president if current president can no longer serve in office.

Secretary

The duties of the Secretary shall be:

1. To serve as LASDA secretary, ASDA Alternate delegate, and Dental Student Council Secretary.
2. To take minutes and attendance at all LASDA meetings.
3. To remind members of meetings and deadlines.
4. To attend all pertinent meetings

Treasurer

The duties of the Treasurer shall be:

1. To serve as LASDA Treasurer
2. Keep track of all LASDA banking.
3. To coordinate and carry out chapter fundraisers.
4. To attend all pertinent meetings.

Legislative Liaison

The duties of the Legislative Liaison shall be:

1. To act as student representative in political/legislative affairs.
2. To communicate with school administration and other member organizations as to the needs of the student body.
3.  To organize National Dental Student Lobby Day and select attendees as outlined in Article X, Section 4.
4. To attend all pertinent meetings.

Membership Chair

The duties of the Membership Coordinator shall be:

1. To organize and conduct membership drive
2. To keep up to date records of membership
3. To communicate with national organization membership offices
4. To work with treasurer in collecting membership dues.
5. To attend all pertinent meetings.

Community Service Chair

The duties of the Service coordinator shall be:

1. To organize community service activities for school wide participation.
2. To attend all pertinent meetings.

Social Chair

The duties of the Social Committee Chair shall be:

1. To plan and coordinate LASDA social functions.
2. To promote hospitality in both formal and informal affairs.
3. To be aware and enforce risk management procedures and have an understanding of liability/contract terms associated with LASDA social events.
4. To attend all pertinent meetings.

Lunch-n-Learn Chair

The duties of the Lunch-n-Learn Chair shall be:

1. To plan or help coordinate all Lunch-n-learns for the dental school.
2. To chair the Lunch-n-learn committee, which is made up of one LASDA representative from each class.
3. To coordinate all Lunch and Learns with the faculty as needed.
4. To attend all pertinent meetings.

Historian

The duties of the Historian shall be:

1. To record LASDA Events with Pictures and/or Video.
2. To chair committee to prepare and submit an application for the Ideal ASDA Chapter Award.
3. To attend all pertinent meetings.

Newsletter Chair

The duties of the Newsletter Chair shall be:

1. To organize and publish four newsletters during each academic year containing pertinent LASDA information to members.
2.  To encourage and appoint (if needed) LASDA members to submit articles to National ASDA publications.
3. To assist Secretary in disseminating information to membership via print.
4. To attend all pertinent meetings.

Website Chair

The duties of the Website Chair shall be:

1. To maintain LASDA website with current information for members.
2.  To assist Secretary in disseminating information to membership via internet.
3. To attend all pertinent meetings.

Pre-dental Chair

The duties of the Pre-dental coordinator shall be:

1. To work with the Admissions Pre-dental faculty member to promote undergraduate involvement in organized dentistry.     
2. To Help local Pre-dental chapters.
3. To attend all pertinent meetings.

Student Convention Committee/Committee Chair

A.   The committee chair is to be elected during class election freshman year and will serve a four year term.

1.  The committee chair is to be elected during LASDA election freshman year and will serve a four year term.
2. The convention representative will become committee chair during the senior year of that student.

B. The duties of the Convention chair shall be:  

1. To be responsible for planning and carrying out the Student Convention. 
2. To attend all LASDA meetings.

Licensure Representative

The licensure representative shall be elected from the third year dental class to serve simultaneously as the fourth year dental class floater as well as the licensure representative.(class election)

The duties of the Licensure Representative shall be:

1. To educate the chapter about ASDA’s licensure policies.
2. To educate the chapter about local and statewide licensure policies.
3. To communicate with the Council Chair on Licensure about issues in the community relating to licensure.
4. To obtain and be prepared to inform all members as to where they may find ASDA’s informational resources on licensure requirements.
5. To attend all pertinent meetings.

C. The 3 assistant chairpersons are to:

1. Assist the chair in planning and carrying out the Student Convention.
2. Attend monthly LASDA general meetings and all convention committee meetings.


Article V

Term of Office

Section 1:

A. Officers shall be elected for a term of one year from May 1 to May 1 with the exception of the President who shall automatically assume the position after serving the previous year as President-Elect.  A training period of four months shall occur from January through April for all new committee and organization leaders.
B. All Officers and voting members must abide by the attendance policy set forth in Article VII.

Article VI

Voting

Section 1:

A. Voting members are outlined in Article III, Section 4 and shall have one vote, excepting the President, who shall vote only in the case of a tie.
B. A quorum shall consist of two-thirds of all voting members with a minimum of one voting member of each dental and dental hygiene class.
C. The requirement for the first year dental and dental hygiene class representatives shall not go into effect until after the election of the first year officers.
D. The duties of the graduating senior class representatives and leaders shall remain in effect until graduation.
E. All voting members must be at the scheduled meeting in order to have a vote.
F. Each voting member, if unable to attend the scheduled meeting, must have a proxy or will be considered absent unless excuse is approved by President-Elect.
G. Proxies, SNDA and Alpha Omega representatives will not have a vote in the organization meetings.

Article VII

Attendance

Section 1:  Meeting Attendance

A.     No LASDA voting member shall miss more than two meetings during the semester without a proxy or excused absence from an officer of LASDA.
B.     The President or a representative of SNDA and Alpha Omega are invited to attend and have the privilege of voice at our monthly LASDA organizational meetings.

Section 2:  Replacement of Voting Members

Those that do not abide by Section 1 of Article VII will be replaced immediately by election from the respective class or organization, or that representative's vote shall be forfeited until such time that they are replaced.

Article VIII

Elections

Section 1: Timing of elections

A. The election of LASDA Officers shall be held at the end of the Fall Semester and completed no later than the first of January.
B. The elections are to be conducted by the incumbent LASDA President.

Section 2: Nominations

A. Nominations for LASDA offices shall be made by an active class representative.
B. Nominations shall be open on two consecutive meetings and the election held on the following meeting.

Section 3: Voting

A. Each Voting Member shall have one vote.
B. A quorum of two-thirds of the Voting Members with a minimum of one voting member of each dental and dental hygiene class must be present at the balloting.
C. Majority vote shall be necessary for the election of an officer.
D. The order of election shall be: President, President-Elect, Secretary, Treasurer, Legislative Liaison, Membership Chair, Social Chair, Lunch-n-Learn Chair, Newsletter Chair, Website Chair and Pre-dental Chair.
E. The election is to be operated by closed-ballot but may be performed by closing ones eyes and raising ones hand if those present agree to the change to save time.

Section 4: Vacancy of offices

A. Removal of Officers or Representatives from their positions may be based upon lack of attendance, misuse of funds, or neglect of duties.
B. Any Officer or Representative may be removed from their position by a two-thirds vote of LASDA.
C. In the event of a vacated office, an emergency election will be held following the election protocol as described in Article VII, Section 2B.
D. In the event of a resignation, the Officer or voting member must submit a letter to the organization at which time the election protocol as described in Article VIII, Section 2 and 3 will be followed.

 

Article IX

Stipends

If LASDA funds are to be allocated as a stipend for a LASDA held position, approval by the organization must be made prior to the appointment of an individual to the position.


Article X

Travel

 Section 1:  LASDA members will have representation at the ASDA Central Regional Meeting and the ASDA Annual Session as well as National Dental Student Lobby Day and the Kentucky Dental Association Lobby Day.

Section 2:  ASDA Central regional meeting attendees will include: President-Elect, Secretary, Legislative Liaison and at least one student officer as funded by the University of Louisville School of Dentistry.  Additional first year student members may be selected for attendance by a class vote upon completing the following procedures:  (1) nominations (either self or peer-nomination), (2) submitting a letter of intent and CV, (3) selection process of a maximum of 6 students (3 male and 3 female) by the President and President-Elect.  The above selection of additional first year members is contingent upon the LASDA budgeted travel allowance as first year students are funded by LASDA.

Section 3:  ASDA Annual Session meeting attendees will include:  President, President-Elect, Secretary, Legislative Liaison, and other student officers as funded by the University of Louisville School of Dentistry and LASDA.  Additional members may be selected for attendance by the President and President-Elect based on the LASDA budgeted travel allowance for this meeting.

Section 4:  National Dental Student Lobby Day attendees will include: President, Legislative Liaison, and other interested members based on the LASDA budgeted travel allowance for this event.  The additional attendees will be chosen by the Legislative Liaison.

Section 5:  Kentucky Dental Association Lobby Day attendees will include: President-Elect, Legislative Liaison, and other interested members based on the LASDA budgeted travel allowance for this event.  The additional attendees will be chosen by the Legislative Liaison.

Article XI

Awards

Section 1: 

The following awards are to be presented to individuals who are nominated and elected by the LASDA during the Spring semester and no later than April: William Wolfe Award, D. T. Cummins Award, Senior Leadership Award, the Centennial Scholarship, and Dr. Susan Kennon Award.

Section 2:  William Wolfe Award

A. Awarded to a full-time clinical faculty member who has demonstrated overwhelming regard towards students and has helped create a positive clinical experience.
B. Nominations shall be made by LASDA and the recipient is chosen by the Junior and Senior Dental Classes by a majority vote.
C. A plaque is to be presented to the recipient at the Senior Awards Banquet.



Section 3:  D. T. Cummins Award

A. Awarded to a part-time clinical faculty member who has demonstrated overwhelming regard towards students and has helped create a positive clinical experience.
B. Nominations shall be made by LASDA and the recipient is selected by the Junior and Senior Dental Classes by majority vote.
C. A plaque is to be presented to the recipient at the Senior Awards Banquet.

Section 4: Senior Leadership Award

A. Bestowed upon a Senior Dental Student who has exemplified leadership and service to the student body.
B. Recipient is nominated and selected by a majority vote of LASDA.
C. A two-hundred dollar award and a plaque are to be presented to the recipient at the Senior Awards Banquet.

Section 5: Centennial Scholarship

A. Bestowed upon a Junior Dental Student who had exemplified leadership and service to the Junior Class.
B. Recipient is nominated and selected by majority vote of the Junior Class.
C. The award is to be announced at the annual Student Convention.
D. A two-hundred dollar award and a plaque are to be presented to the recipient.

Section 6: Dr. Susan Kennon Award

A. Awarded to a member of the freshman or sophomore class who has demonstrated exemplary efforts toward the betterment of the School of Dentistry’s community, with special regard to mentorship and the academic progress of his or her fellow students’ education.
B. Nominations shall be made by LASDA members.
C. The recipient will be chosen by the class advisors from those two classes, following discussion with professors, who have the most intimate contact and knowledge of the two classes.
D. A plaque is to be presented to the recipient at the annual Student Convention.

 Article XII

Rules of Procedure

Accepted American Parliamentary Practice as set forth in Robert's Rules of Order shall govern the conduct of the affairs of the Louisville American Student Dental Association and the procedure of its meetings.

 


Article XIII

Amendments

Section 1:
Any member of the student body may submit a proposed amendment to this Constitution.

Section 2:
A proposed amendment to this Constitution must be submitted in writing to the President LASDA at a scheduled organization meeting.

Section 3:
LASDA shall take action on the proposed amendment no sooner than the following organization meeting and shall not take over two meetings to discuss the proposal.

Section 4:
The amendment shall require two-thirds vote to be approved or dies due to lack of support.

Section 5:
The President may submit the amendment to a presidential committee for study. Voting would then take place at the subsequent LASDA meeting or when the review is completed

Section 6:
The amendment, if passed, will become effective at the time of approval.